AP Specialist

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The Company is an Equal Opportunity Employer.

I certify that all information provided in this employment application are true and complete. I agree to have any of the statements checked by the Company unless indicated to the contrary. I understand that any false information or omission may disqualify me from further consideration for employment and may result in my dismissal if discovered at a later date.

I am aware that a more detailed investigation concerning background and credit may also be conducted upon a contingent offer of employment, I hereby authorize that investigation. I also understand that employment is contingent upon satisfactory completion of reference checks and the provision of satisfactory proof of an applicant’s identity and legal authority to work in the United States.

I understand that if I am extended an offer of employment, it may be conditioned upon my successfully passing a pre-employment alcohol and drug screening examination. I understand that my job offer or my continuing employment, if hired, is contingent upon my being physically, mentally and medically able, with or without reasonable accommodation, to successfully perform the essential functions of my job. I consent to the release of any or all medical information as may be deemed necessary to judge my capability to do the work for which I am applying.

I understand that nothing in this application, conveyed during any interview, or subsequent employment creates a contract of employment between the Company or any subsidiary or affiliate and myself, nor guarantees employment for any definite period of time. If employed, I understand that I have been hired at the will of the employer and my employment may be terminated at any time, with or without cause or notice by either myself or the Company. I understand that the Company can change benefits, policies and conditions at any time.

I understand that any and all disputes regarding my employment with the Company, including any disputes relating to the termination of my employment, are subject to the Alternative Dispute Resolution process, which includes final and binding arbitration. I also understand and agree, as a condition of employment, to submit any such disputes for resolution under that process, and I further agree to abide by and accept the decision of the arbitration panel as the final binding decision and resolution of any such disputes I may have.

PLEASE READ EACH STATEMENT CAREFULLY BEFORE SIGNING. I have read, understand, and by my signature consent to these statements.

You must agree to the disclosure statement provided in order for us to accept your application.

You will receive confirmation after we have received your application.

OUR PURPOSE

Men’s Health Foundation connects men at risk to comprehensive healthcare and wellness through education, collaboration and advocacy, inspiring and empowering all men to live longer, healthier and happier lives.  We see a world where inequity and stigma do not separate men from healthcare.  At Men’s Health Foundation we are reimagining men’s healthcare.

THE POSITION

The incumbent will process payments as part of the accounts payable function within the organization's established policies. Examines records of amounts due and makes sure invoices are paid according to terms. Processes and verifies invoices, expense coding, printing and scanning of invoices.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: (This list may not include all of the duties assigned.)

  • Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
  • Handles all vendor correspondence via phone or email.
  • Prepares non-inventory purchase order requisitions.
  • Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.
  • Investigates and resolves problems associated with processing of invoices and purchase orders.
  • Prepares batch check runs, wire transfers, and ACH transactions.
  • Assists with monthly status reports, and monthly closings.
  • Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
  • Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.
  • Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
  • Files, maintains, and distributes accounting documents, records and reports.
  • Performs other duties as required to support Accounting Department.
  • Review all invoices for appropriate documentation and approval prior to payment.
  • Sort and distribute incoming mail.
  • Process 3 way P.O. matching invoices, up to 100 plus line items.
  • Prioritize invoices according to cash discount potential and payment terms.
  • Process check requests.
  • Audit and process credit card bills.
  • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
  • 1099 maintenance.
  • Respond to all vendor inquiries.
  • Reconcile vendor statements, research and correct discrepancies.
  • Assist in month end closing.
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
  • Other duties assigned, as required.

QUALIFICATIONS:

  • Associate degree (A. A.) or equivalent from two-year college or technical school;
  • Two to three years related experience and/or training; or equivalent combination of education and experience.
  • Proficient in MS Word and Excel Software and tech savvy.

 COMPANY REQUIREMENTS:

  • Must be able to pass a background check to include a 7-year criminal, 10-year SSN & employer history reference check.    
  • Excellent interpersonal skills.
  • Attention to detail.
  • Must be able to work Monday to Friday. 
  • Must have skills in research and development of operating policies and procedures.
Location: West Hollywood, CA
Apply for this Position
Apply at: https://mens-health-foundation.prismhr-hire.com/job/103543/ap-specialist